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For landlords comparing AppFolio
Too small for AppFolio? Here is the honest comparison.
AppFolio does not publish a price. Every plan is "Get a Quote," and the entry Core plan requires a 50-unit minimum. If you have fewer than 50 units, AppFolio's entry plan is not built for you. PropManager is a flat, published $59.
Built for independent landlords with 1 to 50 units. Every number below is read from AppFolio's own published pricing, and we tell you who should stay.
AppFolio vs PropManager, side by side
| AppFolio | PropManager | |
|---|---|---|
| Advertised price | Get a Quote (no price published)1 | $59/mo flat |
| Billing | Quote only1 | Month to month, cancel anytime |
| E-signatures | See their pricing page1 | Unlimited, included |
| Online rent (ACH) | See their pricing page1 | $0, we absorb the processor fee |
| Setup / onboarding | None published1 | None. Free migration included |
1 AppFolio figures as published on https://www.appfolio.com/pricing, verified 2026-07-24.
Verify current pricing on the vendor's site before deciding.
The fine print, from their own pages
- AppFolio's entry Core plan requires a 50-unit minimum ("Minimum spend and 50 unit minimum apply"). src
- AppFolio publishes no prices. Every plan's button reads "Get a Quote," and a minimum spend applies to all three tiers. src
- AppFolio describes itself as built for portfolios between 50 and 250 units. src
Your true cost, itemized
Not the sticker price. The bill at your size with what you actually use. Every number is read from AppFolio's own pricing page.
Assumes about 2 signature requests a month and one incoming ACH payment per occupied unit per month. Screening is per applicant, so it never changes the monthly total. These per-payment fees are paid by you or passed to your resident; either way, PropManager's are $0.
AppFolio at 10 units
AppFolio does not publish a price to calculate. At 10 units you are below their 50-unit entry-plan minimum. See their pricing page.
PropManager
- PropManager plan (flat) everything included$59
- E-signatures unlimited, includedincluded
- Online rent (ACH) we absorb the processor feeincluded
AppFolio does not publish a price you can calculate; every plan is quote-only, and the entry plan carries a 50-unit minimum. PropManager is a flat $59.
AppFolio at 25 units
AppFolio does not publish a price to calculate. At 25 units you are below their 50-unit entry-plan minimum. See their pricing page.
PropManager
- PropManager plan (flat) everything included$59
- E-signatures unlimited, includedincluded
- Online rent (ACH) we absorb the processor feeincluded
AppFolio does not publish a price you can calculate; every plan is quote-only, and the entry plan carries a 50-unit minimum. PropManager is a flat $59.
AppFolio at 50 units
AppFolio does not publish a price to calculate. See their pricing page.
PropManager
- PropManager plan (flat) everything included$59
- E-signatures unlimited, includedincluded
- Online rent (ACH) we absorb the processor feeincluded
AppFolio does not publish a price you can calculate; every plan is quote-only, and the entry plan carries a 50-unit minimum. PropManager is a flat $59.
Like your number? Start free and see it in your own account. Or hand us the switch: 15 minutes of your time and we do the rest, free.
Get started or have us migrate you, freeThis is what you get after the free migration
Your own portfolio, live in PropManager: properties, tenants, leases, and ledger history, checked against your old books down to the penny.
The real product, not a mockup. Bank transactions arrive matched to tenants and properties; you confirm with one click.
What PropManager doesn't have yet
The honest gaps against AppFolio. If any of these is a dealbreaker, AppFolio may be the better fit.
- Enterprise depth: AppFolio has AI leasing, bulk operations, and large-portfolio accounting that PropManager does not.
- Built-in tenant screening.
- The integration ecosystem a 200-unit management company may need.
Who should stay on AppFolio
AppFolio is built for professional managers with larger portfolios. Its own material describes serving portfolios between 50 and 250 units, and the entry plan carries a 50-unit minimum. If you are at that scale and want an enterprise platform, AppFolio is aimed squarely at you.
The people doing your migration
Benjamin Sussman
Co-founder. Chicago landlord. Former Buildium customer.
"I ran our family's rentals on Buildium for years. Every renewal the price went up and the software didn't. My brother's a software engineer, so we built the tool we actually wanted. Now I move other landlords off Buildium myself, personally, for free."
Switching is our job, not yours
- Free done-for-you migration. A $500 job, our treat. You send an export; we do everything else.
- Run both in parallel. Keep your current tool for a month. We refresh the import before you cut over.
- Exit guarantee. Leave anytime and we export everything back out for you, free. Your data is never hostage.
- $59/mo flat, locked for life. We migrate and onboard every landlord ourselves, so we only take a handful of new portfolios each month.
Rather skip the call? Email your AppFolio export (or screenshots of your rent roll) to jacob@property-mgmt.net and we send back a tour of your own portfolio within 48 hours.
Fair questions
Why can't I see AppFolio's price here?
Because AppFolio does not publish one. Every plan on their pricing page is "Get a Quote," and a minimum spend applies. We link straight to their page so you can request it yourself.
I have fewer than 50 units. Can I use AppFolio?
Their entry Core plan states a 50-unit minimum. PropManager is built for 1 to 50 units, with a price you can see: $59 a month, flat.
Is the migration really free?
Yes. We move your whole portfolio for you at no charge and you can run both tools in parallel until you are sure.
Do you need my bank login or account numbers?
No, and you should hang up on anyone who asks. The migration runs off a spreadsheet export of your properties, tenants, leases, and ledger. If you later want live bank feeds, you connect your bank yourself, inside your own account, through Plaid. We never see your credentials.
Who is PropManager not for?
Third-party property managers who manage other owners' properties (trust accounting), and portfolios well past 50 units, where AppFolio's scale genuinely fits. PropManager is built for landlords who own what they manage, from 1 to 50 units.